debugging my aunt, who is bugging me
Her computer is getting slow and she wants a new one. She bought, not less than 4 years ago, a now discontinued Sony Vaio all-in-one Desktop (not too disimilar from this). It is beautiful of course, designed at the time to compete with Apple's increasingly beautiful and powerful iMacs. So it is no slouch, and can easily consume the tiny appitite of my aunts entire knowledge of applications (IE, Outlook, and Word).
The new PC which she insisted on taking me to see in the store is again a discontinued -- but still powerful -- LA series like machine, Vista installed (which she wanted removed and XP put on), beautiful -- of course -- and £1200! Not to mention way more powerful than she would ever need. Infront of the Sony shop staff, who she brilliantly orders around, I batted off his insane and wholy rehersed schpeil about how this is the right machine for her, and thwarted a few more of his rediculous answers to my aunts similarly insane queries about universal remote controls.
At this point, I guess I should point out that when my aunt, who is in her 60s, last took a course on computers about the time I was born (a little over 20 years). She even agrees with me that she doesn't understand how things work now-a-days, but still won't take on any advice. Many times I have tried to convince her to put her files in My Documents not 'C:\WPD50\', I guess there isn't much wrong with it, it's just another directory. But why put stuff there when My Documents is the default directory for any application and is accessible in 2 clicks.
Getting back to her house, I convinced her to see sense, and that her computer is perfectly sufficient. I put it bluntly:
"I would love to tell you to get rid of that old one, because I would happily take it off your hands, but there is absolutly no reason to take the current one away".
When I got on the computer, it didn't seem slow to me, but I knew I had to do some tinkering and look around to see what might be causing the perceived problem. Disk space is fine, around 40% used on C:, plus a second 120gb drive that is empty apart from crappy Sony branded applications, SonicStage anyone?
I was pretty stumped, I could defrag, but there was nothing to defrag. I searched for large files, a couple of sample videos from more crappy Sony applications. I then saw the Recycle Bin had something in it, so I clicked Empty... 20mins remaining... WTF... what is in there?
I canceled it and had a breathed in deeply before double clicking. It contained over 5,500 files, 50% word documents, 50% text documents ranging from 1k to 200k. I yelped, and swung round to my aunt on the other side of the room, and asked her how she had accumilated so much stuff. She went through how when she is done with an article she has written (shes a journalist), saves it, and then saves a text copy. She then goes in to Outlook, starts a new e-mail and goes through the menus to insert the text file, and deletes the copy. She claims this is because the news room will only accept text, and not word documents. I tried to explain to her the merrits of copy and paste, but she could not conceive how it would ignore the formatting, or as she explained it, the "funny character bits infront of the text" -- think older Word applications.
Consider that for a moment; lets assume she is putting formatting in her word document, she knows it is going to be removed when she e-mails it, So why does she do it? The alternative is that she doesn't put any formatting in -- which she doesn't anyway. She didn't get it.
So that acounts for 50% of the files, what about the other 2,500? She explains to me that when she no longer has a use for the file, she deletes it. So they are duplicates. Occasionally, however, the editor may ring up and request an old article, so she simply goes to the Recycle Bin, recovers it, and mails it again. I note that a lot of the files have the same name, she explains it as being 'catch words' so that when they go to the news room, they know what the e-mail is about (isn't that what the e-mail subject is for?). I realise at this point that when she 'no longer has a use' for these files, she actually means 2 files end up with the same name. In the Recycle Bin, there is no such naming restriction. Essentially, she is using the Recycle Bin as an archive with a loose naming structure. I also realise the news room has a retarded archiving policy, keeping the paper copys but not the digital ones.
So I set up an archiving policy for her. I clear out the spare 120gb drive, and dump everything in there, saying no to the write over, and creating a folder called older, to put the duplicate name files in, itirating the creating of the older folder until I have run out of duplicates. I perminently delete the text file duplicates. I also get her to promise to go on one of those European Computer Driving Licence (ECDL) courses, and drop old stuff on to that drive giving them a decent name. I at least manage to convince her that files can be more than 8 letters long, and contain spaces.
I guess the experience is educational, in some ways I wish I had a file system that allowed me to name things with all the same name if I so chose, it would make archiving easier. Also it made me realise quite how much people do things because they've always done them.
I also bet at no point in the ECDL course, my aunt will get told "Don't save stuff to the Recycle Bin".
A few days later she left a message on my voice mail praising me for my wonderful work, she even claimed that her keyboard and mouse now seemed to be responding better, but I have to go back next week to install a newer office than 2000 on her machine. I could completely blow her out of the water with 2007.








